NOW 2026 Accommodation at Basiliani SPA Hotel
Deadline for booking and partial payment: July 15th
All NOW 2026 participants with accepted scientific registration will be
accommodated at Basiliani SPA Hotel in Otranto.
The room reservations for NOW participants are handled exclusively by the
following Meeting and Events Agency:
Intermeeting Sud s.r.l.
Via Abate Gimma 73, 70121 Bari Italy
P.IVA. 08776790720
Tel. +39 0805482005 (office hours: 9-13 15-19)
Email: AgencyNOW2026@intermeetingsud.com
Important Note: Do not contact and do not book
the Basiliani Hotel SPA by yourself. Do not seek or book any
alternative accommodation options in Otranto. Beware of scam
unrelated to the above email and Agency.
INSTRUCTIONS FOR ROOM BOOKING AND CONFIRMATION
PRE-PAYMENT OF 50%Before July 15th you are required to:
- book the room through the dedicated website of the “Intermeeting Sud”
Agency
- pay 50% of its cost by bank transfer, within 5 days from your booking as
detailed below.
The remaining due balance will be paid at your arrival at the Hotel check-in
desk. In the absence of 50% pre-payment, your booking will be cancelled
and you will not be entitled to attend the Workshop. In order to
proceed with booking and pre-payment, please first read carefully the
accommodation rates and the cancellation policy, reported at the end of this
page.
How to book your room and
confirm it by pre-paying 50% of its cost
Go to the dedicated Agency webpage:
https://www.bookingnow2026.intermeetingsud.com
and fill all the required information about your stay. After you finish and
confirm, you will receive an email from the agency, with
instructions about how to pay 50% of the room cost. Note that you might receive
this email with some delay (e.g., 10’) after booking completion.
You have then up to five days to make your Bank (wire) Transfer to
the Basiliani Hotel Bank account indicated in the Agency email. [Note that the
Hotel bank account is different from the Agency bank account for the
fee.] A pdf copy of the transfer must be sent by email to the
Agency address: AgencyNOW2026@intermeetingsud.com
If five days expire with no payment, the room reservation will be
cancelled.
For any enquiry, please refer to: AgencyNOW2026@intermeetingsud.com
Note: The Intermeeting Sud Agency will also take care of your transportation
by bus/shuttle to/from the Hotel from/to the Brindisi airport or the Lecce
train station during the whole Workshop (if you do not travel with
your own car), based on your detailed arrival and departure information,
that you should send to the Agency by email well in advance. The shuttle
transportation plan will be sent to the interested participants a few days
before the start of the Workshop. Notice that the shuttle transfer time takes
~1h20’ from/to the airport, and ~45’ from/to the train station. The NOW 2026
shuttle service will be free of charge, while private taxi services would be
very expensive.
Accommodation rates and
cancellation policy
We have reserved a block of 115 rooms for the
participants from Monday Aug. 31 (arrivals, check-in after 16:00) to
Sunday Sept. 6 (departures, check-out before 11:00), for a total of up
to 6 nights. Accommodation at the Basiliani Hotel cannot be extended beyond
these dates (up to a few exceptional cases, if any), and stays cannot
be shorter than 3 nights. We strongly recommend to stay for the whole
week 31 Aug.-6 Sept. (6 nights).
The special room rates offered to NOW 2026 participants and accompanying
persons are:
- 200 Euro/night/person for single occupancy (full board, VAT included);
- 138 Euro/night/person for double occupancy (full board, VAT
included).
All rooms are located within the Basiliani Hotel area. In case of
disabilities or special mobility needs (e.g., children with baby strollers)
please inform the Agency, so as to find proper accommodation solutions (e.g.,
avoiding external walkways with several steps).
Family reductions:
- Infants (from 0 to 3 years not completed): free of charge. Baby crib, if
requested: free of charge.
- Children (from 3 years completed to 12 years completed): -50% reduction
- Adults (> 13 years) in 3rd and/or 4th bed in same room: -25%
reduction
Please note that the above rates and reductions are very competitive for full-board,
high-season accommodation in this favourite touristic destination. These
rates do not include the Otranto City Tax, that should amount to 2
Euro/night/adult (to be confirmed for this Summer).
Room cancellation policy (after 50% prepayment):
- For cancellations from July 16th to July 31st, the prepaid amount will be
refunded, minus 100 euro processing charge.
- For cancellations from July 31st to August 12th, half of the prepaid amount
will be refunded.
- For cancellations after August 12th, the prepaid amount will not be refunded.