Before
July 15th you are required:
- book the room through a dedicated website of the “Intermeeting
Sud” Agency
- pay 50% of its cost by bank transfer, within 5 days
from your booking
as
detailed below.
The remaining due balance will be paid at your arrival at the Hotel
check-in desk. In the absence of 50% pre-payment, your booking will be
cancelled and you will not be entitled to attend the Workshop. In order to
proceed with booking and pre-payment, please first read carefully the
accommodation rates and the cancellation policy, reported at the end of this
page.
How to book your room and confirm it by pre-paying 50% of its cost
Go
to the dedicated Agency webpage:
https://www.bookingnow2024.intermeetingsud.com
and fill all the required information about your stay. After you finish and
confirm, you will receive an email from the agency, AgencyNOW2024@intermeetingsud.com with instructions about how to pay
50% of the room cost. Note that you might receive this email with some delay
(e.g., 10’) after booking completion.
You have then up to five
days to make your Bank (wire) Transfer to the Basiliani Hotel Bank account
indicated in the Agency email. [Note that the Hotel bank account is different
from the Agency bank account for the fee.] A pdf copy of the transfer must
be sent by email to the Agency address: AgencyNOW2024@intermeetingsud.com
If five days expire with
no payment, the room reservation will be cancelled.
For any enquiry, please refer to: AgencyNOW2024@intermeetingsud.com
Note: The Intermeeting
Sud Agency will also take care of your transportation by bus/shuttle
to/from the Hotel from/to the Brindisi airport or the Lecce train station during the whole Workshop (if you
do not travel with your own car), based on your detailed arrival and
departure information, that you should send to the Agency by email well in
advance. The shuttle transportation plan will be sent to the interested
participants a few days before the start of the Workshop. Notice that the
shuttle transfer time takes ~1h20’ from/to the airport, and ~45’ from/to the
train station. The NOW 2024 shuttle service will be free of charge, while private
taxi services would be very expensive.
Accommodation rates and cancellation policy
We have reserved a block of 115 rooms for the participants from Monday Sept. 2 (arrivals, check-in after 16:00)
to Sunday Sept. 8 (departures, check-out before 11:00), for a total of up to 6 nights.
Accommodation at the Basiliani Hotel cannot be extended beyond these dates (up
to a few exceptional cases, if any), and stays cannot be shorter
than 3 nights. We strongly recommend to stay for the
whole week 2-8 September (6 nights).
The special room rates offered to NOW 2024
participants and accompanying persons are:
- 167 Euro/night/person for single occupancy (full board, VAT included);
- 134 Euro/night/person for double occupancy (full board, VAT included).
All rooms are located within the Basiliani Hotel area. In
case of disabilities or special mobility needs (e.g., children with baby
strollers) please inform the Agency, so as to find proper accommodation
solutions (e.g., avoiding external walkways with several steps).
Family reductions:
- Infants (from 0 to 3 years not completed):
free of charge. Baby crib, if requested: free of charge.
- Children (from 3 years completed to 12 years
completed): -50% reduction
- Adults (> 13 years) in 3rd and/or 4th bed
in same room: -25% reduction
The above rates do not include the Otranto City Tax, that
should amount to 2 Euro/night/adult (to be confirmed for this Summer).
Room
cancellation policy (after 50% prepayment):
- For cancellations from July 16th to July 31st,
the prepaid amount will be refunded, minus 100 euro processing charge.
- For cancellations from July 31st to August
15th, half of the prepaid amount will be refunded.
- For cancellations after August 15th, the
prepaid amount will not be refunded.